Access control
The right people see the right things. Nothing more.
Role-based permissions tailored to UK care. Set up secure access controls in minutes — give everyone exactly the access they need, with full audit trails baked in.
4
Pre-configured roles
Instant
Role assignment
100%
GDPR compliant
Full
Audit trail
Team Access Management
MC
Macs Clarke
macs@careorg.co.uk
EJ
Emma Johnson
emma@careorg.co.uk
MO
Mark Osei
mark@careorg.co.uk
LP
Lisa Patel
lisa@careorg.co.uk
RT
Rachel T.
rachel@careorg.co.uk
+ Invite team member
All access changes logged in audit trail
Pre-configured roles
Start with the right role for every person.
Ready-to-use permission sets that match your team structure. Customise anytime to fit your organisation's needs.
Administrator
Full system access for owners and senior managers
Create and approve policies
Manage all user accounts
Access all documents and reports
Configure system settings
View complete audit trails
Manager
Operational access for team leaders and supervisors
Create and edit draft policies
Manage team member access
View reports and analytics
Approve staff documents
Monitor compliance status
Care Staff
Essential access for frontline care workers
View relevant policies and procedures
Access care plans and notes
Submit daily care logs
Complete required training
Update personal records
Read-Only
View-only access for auditors and external observers
View all approved policies
Access reports and analytics
View compliance documentation
Download public documents
No editing capabilities
Enterprise security
Enterprise-grade security.
Your team's access is protected by industry-leading security measures, ensuring sensitive care data remains confidential and compliant.
Complete audit trail
Every action logged with timestamp and user details — full accountability and regulatory compliance.
GDPR compliant
Built-in data protection features ensure compliance with privacy regulations and safeguard sensitive information.
Two-factor authentication
Enforce 2FA for all users or specific roles. Supports authenticator apps and biometric login on mobile.
Session management
Automatic timeout and secure session handling protect against unauthorised access to sensitive care records.
Policy approved: Safeguarding Adults v4.2
Macs Clarke · Administrator
05:14
User invited: newstaff@careorg.co.uk
Emma Johnson · Manager
06:52
Document downloaded: MAR chart template
Mark Osei · Care Staff
08:31
Failed login attempt blocked
Unknown IP · 2FA prevented access
07:18
Role changed: Lisa Patel → Manager
Macs Clarke · Administrator
Yesterday
Policy created: Lone Worker Policy
Emma Johnson · Manager
Yesterday
Full audit logExport →
Permissions matrix
See exactly what each role can do.
Permission
Administrator
Manager
Care Staff
Read-Only
Create and approve policies
Manage user accounts
View reports and analytics
Access care plans and notes
Submit daily care logs
Configure system settings
View audit trails
Edit policy documents
Approve staff documents
Download documents
Give your team
secure access today.
Set up role-based permissions in minutes and ensure everyone has the right level of access.
No credit card needed Full access during trial